4th BOD Meeting

Meeting Details

Meeting Date 02 Nov 2022
Meeting Time 20:30:00
Location Rotary Community Center New Panvel
Meeting Type BOD
Meeting Topic 4th BOD Meeting
Meeting Agenda AGENDA 1. Welcome by President. 2. Reading & Approval of last BOD minutes. 3. Upcoming projects. 4. New membership proposals. 5. Discussion about New Global Grant Project. 6. Constitution of Nomination Committee for selection of President Nominee Designate. 7. Update on Trust activities by Trust Chairman/Secretary. 8. Letter to DG regarding compensation payable to Trust. 9. Discussion on the issue arisen about WhatsApp group admin rights. 10. Any other matter with the permission of President. 11. Vote of Thanks by PE. 12. Meeting adjournment followed by dinner.
Chief Guest None.
Club Members Present 5
Minutes of Meeting Minutes – 4th BOD MEETING – 2nd November 2022 The fourth meeting of the Board of Directors for RY 2022-23 was held on Wednesday, 2nd November 2022 at 8:30 p.m. at Rotary Community Centre, New Panvel. Following are the minutes of the meeting: 1. President welcomed all the members present for the meeting. 2. Minutes of the last BOD meeting were read by Secretary Hitesh and approved unanimously by all the members. 3. President apprised the Board about the incoming projects including Tree plantation, Eye Check-up camp, Rotary Idol competition, etc. 4. Duly filled forms of membership received from 2 new proposed members, viz., Ali Chittalwala and Champak Valechha. 5. Details about Global Grant was shared by GG Chairman PP Rtn. Prakash Shringarpure. The existing project is getting over this month with a total number of beneficiaries of 1675 patients. Closure formalities with TRF will be done by the Project Chair PP Rtn. Prakash Shringarpure. 6. Discussion was held regarding new Global Grant project. A meeting has already been had with the RJ Sankara Eye Hospital and discussions are ongoing regarding their requirements. President Kalpesh and PE Dr. Jay nominated PP Prakash Shringarpure’s name as chairman of the new Global Grant Committee for the upcoming Global Grant to be planned and it was resolved unanimously. PP Prakash Shringarpure to select the members of this committee. 7. Regarding Chairman of the Nomination Committee for selection of President Nominee Designate, it was resolved unanimously that Immediate Past President shall be the ex-officio chairman of the said Nomination Committee. So, accordingly IPP Gurdevsingh Kohli will be Chairman of this year’s Nomination Committee. And, henceforth, incumbent IPP shall be ex-officio chairman of said nomination committee for all the incoming years. The chairman of the said committee shall have right to select the other members of the committee, which shall be 4 in number and essentially past presidents of our club. 8. President briefed the Board about the election of District Governor 2025-26 which will take place during the district conference. PP Arvind Sawlekar suggested to have a special BOD meeting to discuss on DG election. COL and RI Director Nomination Committee 9. Trust Chairman PP Arvind Sawlekar updated the Board about activities of Trust in the past month. He informed that students are reluctant to stay in the residential school. Parents have been counselled on this and they have agreed to send the students for residential school. 10. Regarding letter to be sent to District Governor about the outstanding dues to be paid to our Trust by PP Harmesh Tanna and Club’s objection about his induction in a new club, Trust Chairman to give the details to President Kalpesh to draft the letter accordingly. 11. Issue regarding the admin right of club’s official WhatsApp group was discussed extensively in the meeting. It was resolved unanimously that only club’s incumbent President and Secretary should have exclusively rights as the admin of the official WhatsApp group. PP Prakash Shringarpure suggested that rather than modifying the current WhatsApp group, a new group should be formed every year. 12. Director Foundation PP Arvind Sawlekar requested the Board members to register for the Foundation Seminar to be held on 12th November. Assurance for donation to TRF was taken from some of the members present. PP Arvind Sawlekar to donate $1000 this month and balance of his promised $10,000 at the end of Rotary year. President Kalpesh, PP Prakash Shringarpure and PE Dr. Jay to donate $1000 each for new Global Grant. All other members present agreed to donate $100 each. 13. Vote of thanks was given by PE Dr. Jay Bhandarkar. 14. Meeting adjourned by the President followed by the dinner. A total of 12 Rotarians were present for the BOD meeting. Rtn. Kalpesh Parmar Rtn. Adv. Hitesh Rajput (President) (Club Secretary)